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Post Retrospective Activities

Following the retrospective, your role as a facilitator is to:

  1. Communicate with the ScrumMaster
  2. Help with Team Member Access
  3. Add Assessment Notes
  4. Manage Growth Items
  5. Manager Debrief

Communicate with the ScrumMaster  

It’s important to stay in touch with the ScrumMaster following the retrospective. The ScrumMaster will be keeping the growth items to be worked by the team visible during their iterations and tactical retrospectives.

This includes actively engaging with the team’s growth backlog throughout their iterations, working with the team to review and update the user stories, breaking down the user stories into smaller stories and tasks, keeping progress visible using the Kanban view and updating the stories with the solution and notes.

Check in with them occasionally throughout the quarter on these items and be sure to work with them to schedule the next TeamHealth Retrospective for the upcoming quarter.


Help with Team Member Access

Once team members have completed the assessment for the first time, they may receive an email asking them to confirm and set up their account in AgilityHealth. You will need to ensure each team member received their email and has set up their account in AgilityHealth. Visit our Creating Your AgilityHealth Account article for more information.


Add Assessment Notes

Following the TeamHealth retrospective, make sure you are adding your comments in the “Assessment Notes” area. You will want to set aside some time immediately following each retrospective to complete this task so that the information is fresh in your mind.

To add your assessment notes, from the Team Dashboard, click on the icon for the team you’re working on. This will take you to that team’s Assessment Dashboard. Hover over the assessment you wish to add notes to and click on the blue pencil icon. Scroll down to the bottom of the edit assessment page to the Assessment Notes section.

You can enter the title for the assessment (for example, “baseline” or the quarter and year the assessment was taken during) and add your notes. You can also select what maturity stage you believe the team is in from the Team Maturity dropdown.

The notes should include, but not be limited, to these areas:

  • Context around the maturity stage you selected
  • Highlights from the session, including any observations you have about the team
  • Highlights that can be used in the Manager Debrief
  • When noting anything specific, make sure to only document things the team is ok sharing – don’t betray their trust!
  • Any background information about the team and context from the session that would help future facilitators (this will be helpful for your own reference as well, if you will be facilitating additional retrospectives for the team)

Manage Growth Items

It’s very important that the team and the leaders that support the team manage and act on their growth items throughout the quarter. As the Facilitator, you can help by making sure that ScrumMasters and Leaders have access to AgilityHealth, know how to find and update the growth plans and understand the continuous improvement process. Refresh on how to manage the growth plan

Leaders will find the organizational growth items that were created by teams in their retrospectives in the growth plans within the multi-team roll-up that includes the teams that they support. 


Manager Debrief

Following the retrospective, schedule time with the mangers who support the teams to debrief them on the outcomes of the retrospective and to discuss where their help is needed for the team to grow. Ask the team what they would like you to share with the managers and cover the following topics (as applicable) during the debrief:

Manager_debrief.png

This slide deck can be used to provide the structure and topics for the debrief session, if desired.

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